Privacy

No need to disclose personal information

You can use the Site — including completing user research tasks — without disclosing any personal information.

Your disclosure of personal information

You may choose to disclose personal information to us when you give feedback or in submission forms. This information can be viewed by site administrators, certain Department of Internal Affairs (DIA) staff and sometimes third-party contractors who administer or work on the Site, or who work on special projects with us.

Holding of information

If you provide personal information, it is held by DIA. It may be shared with third-party contractors to the extent necessary for them to administer or work on the site, or to work on special projects with us. Email addresses are not made available to the public. Unless required by law, we won't publicise the names or email addresses of individuals who provide feedback to us or who provide us with submission forms without their consent.

Use of personal information

We'll only use personal information provided to us for the purpose of:

• administering, evaluating and improving the site
• improving our services, and
• communicating with you, including responding to your feedback and information provided in submission forms.

Feedback

Feedback is important and is used to evaluate and improve the site. If you provide feedback by email or by using the feedback form, that feedback is sent to appropriate DIA staff. We may pass on relevant comments to other people within DIA who administer or contribute content to the site. This could include your email address and other identifying information that you've provided.

Also see information about your licence under which you provide feedback via Govt.nz.

Terms of use

Submission forms

If you provide us with a submission form, that submission form is sent to appropriate DIA staff. We may pass on relevant content from that submission form to other people within DIA, other government agencies or third parties who administer or are participating in the particular project or consultation that the submission form relates to. This could include your email address and other identifying information 

Statistical information collected

We may collect statistical information about your visit to help us improve the site. This information is aggregated and doesn't identify you personally. It includes:

• your IP address
• the search terms you used
• the pages you visited on our site and the links you clicked on
• the date and time you visited the site
• the referring site (if any) from which you clicked through to this site
• your operating system, for example Windows XP, Mac OS X
• the type of web browser you use, such as Internet Explorer, Chrome or Mozilla Firefox
• other things like your screen resolution and the language setting of your browser.

Use of statistical information

The statistical information referred to above can be viewed by site administrators and certain other DIA staff. It may also be shared with other government agencies.

Cookies

This site generates persistent session cookies (that is, they have an expiry date and are removed on that date) for the purpose of monitoring site usage. The cookies don't collect personal information. You can disable them or clear them out of your web browser without affecting your ability to use the site.

Public records, official information and parliament

Your emails and contributions to the site may constitute public records and be retained to the extent required by the Public Records Act 2005. DIA may also need to disclose those materials under the Official Information Act 1982 or to a Parliamentary Select Committee or parliament in response to a parliamentary question.

Your rights

Under the Privacy Act 1993, you have the right to access and ask us to correct any of your personal information provided to DIA in connection with your use of this site.

Contact us if:

• you would like to see or change your personal information DIA has stored, or
• you have any concerns regarding your privacy.

DIA may require proof of your identity before being able to provide you with any personal information.

The Privacy Officer
Department of Internal Affairs
PO Box 805
Wellington 6140
Phone: +64 4 495 7200
Email: privacy@dia.govt.nz